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Emily as a Recruitment AI Assistant

It provides round-the-clock, multilingual support for the recruitment process, offering personalized answers, engaging applicants, and enabling AI-powered lead capture

Problem & Solution

The Problem

Common challenges in student recruitment.

Lack of Real-Time Engagement with Prospective Students
ENGAGEMENT CHALLENGE

Lack of Real-Time Engagement with Prospective Students

Many universities struggle to respond promptly to inquiries from prospective applicants, leading to:

Missed enrollment opportunities due to slow response times
Applicant frustration and dropout in early interest stages
Overloaded staff unable to manage peaks in demand
Limited Multilingual and Inclusive Communication
COMMUNICATION BARRIER

Limited Multilingual and Inclusive Communication

Serving international applicants predictably and in their native language requires tools that are often missing from current recruitment processes:

Difficulty conveying admission criteria and information clearly and consistently
No structured tracking of applicant journeys, due to the lack of segmented applicant data collection and automated follow-up processes
Lack of Centralized Data Collection for Follow-Up
DATA MANAGEMENT

Lack of Centralized Data Collection for Follow-Up

Without a structured way to capture applicant data, institutions face:

Loss of valuable leads
Inability to personalize outreach
Disconnected applicant journeys across channels
Key Features

The Solution

One AI-powered tool to boost applicant engagement and recruitment.

Engage Prospective
Break Language Barriers
Capture Key Data

Round-the-Clock Answers to Applicant Questions

The AI assistant provides instant, accurate answers to admissions questions — automatically, around the clock.

Multilingual Support to Break Down Language Barriers

The system provides information at a native-language level, building trust and ensuring accurate understanding.

Automatic Collection of Key Data for Targeted Follow-Up

The AI assistant captures email addresses and areas of interest, enabling targeted communication and applicant segmentation.

Impact & Results

Emily’s Impact on the Recruitment Process

What changes when AI supports applicant processes.

01

Timely & Relevant Information Delivery

Designed to help more applicants receive timely, relevant information

Active
02

International Prospect Engagement

Designed to increase engagement from international prospects

03

Improved Conversion Rates

Designed to improve conversion rates by reducing unanswered questions

04

Staff Focus on Complex Tasks

Helps staff focus on complex admissions tasks instead of FAQs

05

Personalized Funnel Communication

Designed to deliver consistent, personalized communication across the funnel

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Feature 1 illustration
Timely & Relevant Information Delivery
Key Features

Features Designed for Student Recruitment

Comprehensive tools to enhance your recruitment process.

AI-Powered Recruitment Assistant

Trained on institutional content, Emily answers questions about application deadlines, entry requirements, tuition, and programs.

Content is updated daily from official sources.

Lead Generation & Data Collection

Collect emails, interests, and program preferences directly via chat.

Enables targeted campaign building and applicant segmentation.

Multilingual Communication

Support users in multiple languages such as English, Hungarian, Arabic, Chinese, Kazakh, and more.

Improves accessibility for international candidates.

Ticket Escalation for Complex Inquiries

Route unresolved questions to your admissions team via email ticketing.

Ensures no applicant is left unanswered.

Analytics & Reporting

Track applicant questions, interaction volume, and trends.

Provides insights for multilingual engagement, geographic trends, and interest-based recruitment strategy.

Integrations

Emily can be extended in two ways: it brings administration together in one place, and it connects broadly with the institution's existing systems.

One-Stop Administration

Every channel comes together in one place. A student or applicant can ask a question, book an appointment, open a ticket, and give feedback, all within the same conversation.

  • Source-cited question answering
  • Newsletter subscription and saving personal information
  • Appointment booking, with automatic calendar sync
  • Escalation to a human administrator, with full conversation history
  • Email-based ticketing

Platform Integrations

Emily connects where the institution already works: student information systems, learning management systems, social platforms, office tools, and customer service systems.

  • META: Facebook, Instagram, Messenger
  • Website embedding

Emily in numbers

What can a 7,000-student institution expect with Emily — based on our own demand model

The calculation is based on Daskalos's own demand model, projected for an average 7,000-student institution, using the same model that powers the calculator below, so the two blocks always stay consistent.

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Interactions

0%

Escalation Rate

0+

Administrative Hours Saved

0%

Unique Users

0%

Returning Users

0

Questions Per User

24/7 Availability
Instant Responses
Multi-language Support
Smart Learning

What Emily Can Help Applicants With

The topics below are just examples — Emily can answer any question for which the institution has provided documentation and knowledge.

Admissions Process & Deadlines
Tuition & Program Costs
Available Programs
Application Documents
Scholarship Opportunities
Dormitory Placement
Entry Requirements & Prerequisites
International Student Information (Visa & Residence)
Open Days & Info Session Dates

Every Answer From Emily Follows the Same Standard for Applicants, Too

Sourced and auditable

Every statement can be traced back to the university's official, valid documents.

Risk-free

Free from hallucination, assumption, and generalization.

Rule-based

Built on the university's official regulations, including its Admissions Policy, not individual interpretation.

Procedural and detailed

Thinks in concrete administrative steps, explained thoroughly in the context of the question.

Surfaces decision points and eligibility

Presents the options, exceptions, and conditions for applicability.

Accountable and unambiguous

Leaves no room for misinterpretation, and never encourages a risky course of action.

FAQ'S

Yes, Emily supports multilingual interaction and ensures consistent answers in every language.
Yes, if the applicant provides it. Emily records the email address and areas of interest the applicant voluntarily shares, so the recruitment team can follow up in a targeted way — this is not automatic, and applies only to information the applicant chooses to share during the conversation.
Yes. Emily is trained on your institution's verified content and can answer questions about requirements, deadlines, and tuition.
If Emily cannot provide a satisfactory answer, or if the user requests to speak with a human administrator, the question is forwarded to the admissions team as an email ticket.
Minimal. Once deployed, Emily runs automatically without requiring daily admin input — the system updates itself with the latest institutional content. Based on our implementation experience, staff typically spend around 1–2 hours per month reviewing usage reports and analytics to inform strategic decisions.
Yes, if the applicant has opted in. Emily can send pre-configured, scheduled informational emails that maintain contact and remind the applicant to check on their application status directly with the institution. Important: Emily itself does not know or track the actual, live status of an application — the reminders follow a predefined schedule and content, and do not react to the real-time state of the application.
Emily acts as a data processor — the institution remains the data controller, data collection and storage are GDPR-compliant, and conversation data is never used for model training or shared with other institutions.
Emily in Action

Book a Demo!

What to Expect

Personalized Demo

Tailored walkthrough of your institution's recruitment and admissions processes

30-Minute Session

Quick and comprehensive overview of the features that support recruitment

Security Focused

Enterprise-grade security measures, with a focus on how applicant data is handled

The Recruitment Solution for 21st-Century Universities

Join the institutions already using modern, data-driven recruitment to reach and retain more applicants.

Ready to boost your enrollment strategy?

Request a demo to see how Emily supports recruitment at your institution.

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